Paid Parking Software

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PAID PARKING CONTROL SYSTEM SOFTWARE

The Paid Parking Control Systems (OKS) software is essentially a program where the entry and exit authorizations of a parking lot are defined, controlled, and usage data is reported. To log in to the program, a username and password are required. The default username is “ADMIN” and the default password is “admin”. After logging in, it is recommended to change the ADMIN password for better security. Unlike previous versions, the program can now perform login operations offline. When disconnected from the PC, the system generates ticket numbers using its internal date and time to keep functioning without interruption.

Common Buttons Used in the Program:

• Add: Used to add a new record.

• Edit: Brings the active record for editing.

• Delete: Deletes the active record after confirmation.

• Save: Confirms a newly added or modified record.

• Cancel: Cancels a new or modified record entry.

• Refresh: Refreshes the database connection and updates the screen with any changes made on other computers.

• Close: Closes the active page.

• Excel Export: Saves the listed information as an MS Excel file on the computer.

• Preview: Available by right-clicking on lists; shows how the list will look before printing.

• Print (Select Printer): Available by right-clicking on lists; allows selecting a printer before printing.

• Print (Direct to Printer): Available by right-clicking on lists; sends the print job directly to the default printer.

DEFINITIONS

• Subscriber Definitions: A membership type prepared for vehicle owners who will use the parking lot continuously.

• Card Number: The decimal value of the Mifare card number given to the subscriber. It can be entered manually or captured via the "Reader Definitions" screen by placing the card on the defined reader.

• Subscriber First Name: The first name of the subscriber.

• Subscriber Last Name: The last name of the subscriber.

• Vehicle Plate: The license plate of the subscriber’s vehicle.

• Vehicle Type: The type of vehicle (car, truck, etc.).

• Vehicle Type Definitions: Screen where types of vehicles allowed to use the parking lot are defined (car, van, minibus, etc.). This allows for differentiated charging later.

• Reader Definitions: Screen where readers used in the parking lot are defined, including their directions and purpose.

• Reader Name: Name assigned to the reader.

• Port Number: Serial port number the reader is connected to on the computer.

• Reader Number: The reader’s ID number (between 128 and 255), displayed on the reader during startup.

• Reader Direction: Defines if the reader is used for entry, exit, or registration.

• Information Screen Available?: If the reader is an exit reader and has a connected display for members to see their accounts, this is indicated here along with the display’s serial port number.

• Vehicle Exit Time: For prepaid exits, defines how many minutes the subscriber has to reach the exit reader after payment. For example, if 10 minutes is set, the subscriber must scan their card at the exit within 10 minutes, or the exit will be blocked and additional payment will be required.

FEES

• Subscription Fees: Screen where fees for time-based memberships are defined (e.g., 10 days for $20, 30 days for $50).

• Number of Days: The number of days for the fee.

• Fee: Amount corresponding to the number of days entered.

• Fee Definitions: Screen where fees for vehicles with barcode passes are defined.

• Vehicle Type: The vehicle type for the fee.

• Start Minute: The minute from which the fee applies.

• End Minute: The last minute for the fee.

• Fee: Amount to be charged.

Example:

• Vehicle type car – from 0 to 30 minutes – fee $2

• Vehicle type car – from 31 to 60 minutes – fee $3.50

• Vehicle type truck – from 0 to 45 minutes – fee $5

• Bulk Fee Entry: Allows automatic generation of fee tables based on defined criteria, e.g., breaking down 2 months into minutes and assigning fees accordingly. Designed to simplify the operator’s work.

Fields:

• Start Minute: The minute from which the auto fee starts

• Initial Fee: The base fee

• Increment Interval: Minutes after which fees increase

• Increment Fee: Amount of increase each interval

• Number of Days: Number of days to generate the table for

PAYMENTS

• Subscriber Payments: Screen where subscribers extend their card validity by paying for a selected fee package (e.g., 10 days for $2.50, 30 days for $5).

• To process payment: Select subscriber → Click “Load” → Choose fee package → Click “Save”.

• Refund: Used when a subscriber wants to refund a payment. Select subscriber → Click “Refund” → Choose fee package → Click “Save”. The card validity period will reduce accordingly.

• After Load or Refund actions, subscriber info is shown for reference only; no edits allowed here.

• Print Receipt: Option to print a receipt after payment or refund; number of copies can be set.

• Defined Fee Packages: Lists fee packages defined in the “Subscription Fees” screen for selection during payment.

• Ticketed Passage Payments: For vehicle owners who buy barcode tickets for entry. Payment is done using this screen. Exit can be:

  • Instant Payment and Exit: Payment and exit happen simultaneously; requires the system PC near the exit reader.

  • Prepaid Exit: Payment is done beforehand at any payment point. The subscriber must exit within the defined vehicle exit time by scanning the ticket; otherwise, extra payment is required.

Fields:

• Vehicle Type: Type of vehicle

• Find: Finds the ticket in the system by barcode

• Total Amount: Amount due

• Paid: Amount previously paid

• Amount to Pay: Remaining amount due

If “Instant Payment and Exit” is checked, the barrier opens after payment. If unchecked, this is prepaid mode and the barrier opens only after scanning at exit.

• Lost Ticket: Used to issue a new ticket if the original barcode ticket is lost.

REPORTS

• User Account Reports: Shows total transactions by operators over selected periods. Admins can see all operators; normal users see only their own.

• Date Range Selection: Allows filtering reports by date/time.

• User List: Operators to include in the report.

• Ticketed Movements (Detailed) Report: Detailed entry/exit info of vehicles with tickets.

• Subscriber Payments: Detailed report of payments made by subscribers within date ranges.

• Subscriber Movement Report: Entry/exit times of subscribers.

• Status Report: Number of entries/exits and fees collected per operator between two dates.

SECURITY

• Menu Authorization: Screen for adding operators and assigning menu permissions.

• To add operator: Click “Add” → Enter operator name, password, admin status → Save → Assign menu permissions.

• Select All: Selects all menu items.

• Invert Selection: Reverses current selection.

• Bulk Ticket Vehicle Removal: Used to remove vehicles physically not in the parking but still listed inside due to barrier malfunctions or emergencies. Only accessible by Admin users. Select vehicles → Click “Remove Vehicles”.